03/02/2023

Bear Valley Elementary PTA

General Meeting Agenda

March 2, 2023

1. Call to order

   1. Attendance: Katie Rohrs, Meredith Bass, Marti, Aimee Villareal, Kelly Todd, Kathie Lyons, Samantha Mize, Nicole Scherer, Minna Allen, Dawn Mueller, Tamara Rentz

2. VP Membership Report

   1. 3 new members, no other changes

3. Secretary’s Report, approve 2nd quarter meeting minutes, approved

4. Treasurer’s Report

1. 1. Budget Update, $55k in account currently 

   2. 15k for remainder of the blinds will be coming out

   3. Teacher appreciation funding coming out 

   4. Spring Fundraiser coming up 

5. VP Fundraising Report

   1. Fun Run coming up soon. We have plans to adjust how we mark laps. Prize distribution is labor intensive and volunteers will be needed. Shirts will be ordered soon. This is the last big fundraiser. The Booster vendor will be used again this year. 

   2. Outdoor classroom will need additional funding. Decorative tiles will be used to help fund this exciting educational opportunity for the school. The company that is helping build the classroom is considering donating a significant amount of money to help fund the building. April or May for groundbreaking and building throughout the summer. 

   3. Tile Fundraiser: funds will be used to fund Outdoor Classroom. Cost $600. Families will donate $50-60 per tile

6. and are able to decorate which will then be used as a decoration in the outdoor classroom. 

7. Spirit Wear Store will be opening next week. Decisions need to be made about what logos to select. There can be 3 logos per order. Sweatpants are well liked and requested by the kids. Camo and bright pink were all well liked. 

8. Window Blind Purchases! This was requested by the teachers due to safety concerns and a lack of function of the existing blinds. We have been able to raise enough funds to get the school new blinds. Even the teachers doors and all exterior windows will receive new blinds. In case of emergency, all blinds can be closed so no one could see inside. Budget close to 30k on this line item. As a board and discussing with Principal Scherer and the teachers, we decided it was evident in an active shooter situation that we will not be able to protect the students sufficiently. 

9. Library Mural. Fundraising funds have also gone toward school beautification in the library in the form of a mural and replacing another wall for a future wall mural. 

6. VP Programs Report

1. March Madness Mingle

   1. DJ is happy to work with the school and is also the DJ who has helped out Huffman elementary. DJ will also be used for the Fun Run to help with school spirit and MC the event. Board members will help monitor tiles, food, and spirit wear. Setup can start at 5:30 pm. Dance is from 6-8 pm. 

7. Enrichment Report 

   1. In January Native Heritage Center and came and did a cultural presentation for the students. It was received well by the children. 

   2. Native Youth Olympics came in February during PE class. This was a grant- completely free enrichment program to the school that we are eligible every 2 years. 

   3. We are going to try for one more enrichment event before school lets out. 

8. May 1-5: STEM Week at the school coming up. Wednesday night of that week will be a STEM Night at the school. 

8. Principal’s Report

   1. Winter Festival coming up by BVCA this weekend. This will be a fun weekend for families to do something outside to promote family engagement. 

   2. State testing coming up this spring end of March and early April. The student council will do a themed Spirit Day to help with school spirit and excitement for the Star Test. End of March/early April

   3. A survey is coming out soon (school climate survey). We encourage all families to participate.

   4. Thank you PTA for STEM Cart. Many STEM activities, including 2 3D printers and some robots, are included that are helping enrich our students education.  

9. President’s Report & Committee Reports

1. 1. BVCA/PTA Winter Family Fun Event 

   2. Yearbook: Last year deadline was March 18. This year the deadline is the beginning of April. Families need to upload pictures on Shutterfly- it helps so much! Shutterfly is not going to allow this next year. We may be able to use Lifetouch to help with picture upload capability and yearbook orders. Brooke cannot do Yearbook next year; Minna to help next year! Last year 20 extra were ordered and they were quickly gone. We may consider putting out blasts on emails and social media to request pictures. 

   3. Book Fair: 5k raised ! This money goes toward stockpiling the vending machine. If the kids read 998 minutes in the Iditaread they will get a token to get a free book from the vending machine. 

11. New Business

12.  Staff Appreciation week
    
    
    

13. 2023-24 Board and Committee Positions

XII.   Adjourn

Anyone who plans to run for a position needs to email president@bearvalleypta.com . Anyone interested in a board position must email Meredith because they must be disclosed prior on the meeting agenda. Meredith is able to send duty responsibilities as requested. All contact info to current board members will be shared as requested for any questions new board members may have. 

Each position is dedicating to a 2 year commitment. 

Quorum : 10 people

Dates to remember:

Next meeting: Tentative Date, May 4, 2023 at 7:00 pm via zoom. (Please note this is subject to change)