Bear Valley PTA
General Meeting Agenda
May 3, 2023
Call to order
4:36 pm meeting begins
Attendance: Teresa Ulrich, Meredith Bass, Kelly Todd, Aimee Villareal, Victoria Lyou, Katie Rohrs, Adrienne Michel, Melissa Simpson, Gracie Zamarron, Tamara Rentz, Larissa Aaberg, Chelsea Sternicki, Jill Edenstrom, Nikki Scherer
Secretary’s Report - approve minutes from last meeting; approved
-Just over $62,000 in the account. Checks are waiting to clear and some need to be written. Majority of the current funds are dedicated to blinds, outdoor classroom, and other projects that are outlined in the budget.
-Goal is to leave the new board with at least $20,000.
-STEM Night happening tomorrow from 6:30-8 pm. There will be lots of free science stations for families to participate in. STEAM week celebration is going on this week. All week special presentations have been put on for the students. Some of the items that had been purchased by the PTA for the STEM cart have been able to be used this week.
-Talent show is coming up on the 22 and last day of school is on the 23.
VP Membership’s Report
No changes with membership since last meeting.
VP Fundraising’s Report
-FUN RUN: Raised $46,000 dollars. This is by far our largest participation fundraiser. We received donations from all 50 states. This rewarded the kids with pouring chocolate sauce over the principal. We had ice cream cards donated from Haagen Dazs. Papa Murphy’s is also a long time sponsor. This year we had many long term sponsors that helped contribute as well as new sponsors. Major contributing sponsors had their logos displayed on the back of the Fun Run t-shirts.
-Haagen Dazs is also giving 400 cards to be contributed toward Principal Sherer’s Principal 200 Club and/or birthdays.
-We received a door prize from Alaska Rock Gym which will be donated to the teachers for STEM Night.
-We have received multiple other gifts from a variety of sponsors and these will be used at different events as door prizes, etc.
-Outdoor Classroom: We now have the funds to fully support this project. We have an estimate of approximately 8-10 weeks from the time of breaking ground to project completion. There are approximately 40 small tiles and 20 large tiles that are still available for painting.
-Playground Equipment: ready to be exchanged and needs to be coordinated.
VP Programs’ Report
-May Mingle was a huge success. It may be an idea next year to do Trunk or Treat inside due to cold weather.
-Lots of crying farewells. Very sweet XOXO
Yearbook: Deadline is this Friday for yearbooks. By sending out a QR code through Paypal, we were able to increase the amount of orders in comparison to ordering it through Lifetouch. We also had issues with Lifetime as an ordering platform. The goal this year was to order extra yearbooks as a bulk order to help eliminate issues with Lifetouch.
-Brooke will no longer be Yearbook Chair next year due to a move planned. A new yearbook chair needs to be found for next year.
Election of Officers
President: Katie Rohrs (Bank Signer)
VP Membership: Chelsea Sternicki
VP Fundraising: Adrienne Michel (Bank Signer)
VP Programs: Kathie Lyons
VP Enrichment: Larissa Aaberg
Treasurer: Melissa Simpson (Bank Signer)
Secretary: Victoria Lyou (Bank Signer)
BOOK FAIR: Jill Edenstrom and an additional PTA member needs to be found
YEARBOOK: needs to be found
*President, Treasurer, Fundraising, and Secretary need to be official signers at the bank for the bank account. They will need to present ID at the bank in person.
-Handoff to the new PTA Board will be on the 18th of May. The current board members should come prepared with their handoff documents so that the new board can enter the year well versed in the duties and responsibilities of their office.
LOCATION: Meredith’s house; address will be privately provided to all attendees
TIME: 7:00 pm
Meeting Adjourned at 5:22 PM